Reeds Solutions, LLC

Security & Compliance

Effective date: September 29, 2025

Reeds Solutions, LLC operates with a compliance-first mindset. We implement practical controls, clear documentation, and disciplined oversight to protect information and deliver audit-ready outcomes for federal partners.

Compliance Alignment

Federal Contracting Frameworks

  • FAR Federal Acquisition Regulation alignment in processes and documentation
  • DFARS Awareness of safeguarding clauses for CUI when applicable
  • CUI Handling per NARA guidance when present in the contract

Security Standards

  • NIST SP 800-53 (foundational) Control families used as reference for internal policies
  • NIST SP 800-171 Control alignment roadmap for contracts involving CUI
  • CMMC Preparedness roadmap toward meeting required maturity level as specified by solicitations

Note: The above reflects our alignment and roadmap. Formal certifications or assessments are pursued as required by specific solicitations and contracts.

Information Handling & Privacy

  • Data minimization: We collect only what is necessary to perform the work.
  • Classification & labeling: Contract data is labeled by sensitivity (e.g., Public, Internal, CUI when applicable).
  • Access control: Least-privilege with role-based access; access is granted by need and reviewed periodically.
  • Encryption: In transit via TLS; at rest via provider encryption where supported.
  • Email submissions: Public website forms route through an email delivery service (e.g., SendGrid) to business inboxes; documents should not include SSNs or highly sensitive data.
  • Retention: Records retained only as long as needed for business and compliance, then securely deleted.

For consumer privacy details, see our Privacy Policy.

Technical & Administrative Controls

Identity & Access

  • Unique accounts; MFA enforced for privileged access
  • Principle of least privilege; periodic access reviews
  • Timely offboarding and credential revocation

Endpoint & Cloud Hygiene

  • OS patching, disk encryption, and host protections
  • Configuration baselines and change control
  • Backups for critical repositories and artifacts

Application Security

  • Dependency management and vulnerability scanning
  • Secure secrets handling (environment variables)
  • Input validation and minimal data collection on forms

Vendor & Subcontractor Oversight

  • Contractual security expectations and flow-downs
  • Use of reputable cloud/email providers with TLS
  • Periodic review of vendor security attestations

Incident Response

  1. Identify & contain: Segregate affected systems, preserve evidence, assess scope/severity.
  2. Notify: Inform appropriate stakeholders and the contracting officer as required by contract terms.
  3. Eradicate & recover: Patch, rotate credentials, restore from clean backups.
  4. Post-incident review: Document root cause, corrective actions, and control improvements.

We maintain contact paths for urgent escalations and coordinate with partners if shared systems are impacted.

Business Continuity

  • Redundant cloud hosting for public web content
  • Repository backups and version control for rapid restore
  • Continuity procedures for staffing and subcontractor coverage

Responsible Disclosure

We welcome good-faith reports of security issues. Please email a description of the issue and steps to reproduce to Reedssolutionsllcorg@gmail.com. Do not include sensitive data in reports. We will acknowledge receipt and work to address validated issues.

Contact & Governance

Primary Contact

Reeds Solutions, LLC
Email: Reedssolutionsllcorg@gmail.com
Website: reedssolutionsllc.org

Policy Management

Policies are reviewed at least annually or upon material changes in systems, regulations, or contractual requirements. This page reflects our current practices and may be updated as we evolve.

This page is informational and does not constitute legal advice.

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