AI Business Automation Services

Tailored AI workflow setup for businesses that need lead intake, customer replies, orders, scheduling, reporting, file routing, and owner-approved automation across the tools they already use.

Tailored to your systems: Reeds Solutions LLC can design workflows around common apps, custom tools, manual processes, spreadsheets, databases, web forms, APIs, and owner-approved handoffs. The intake collects enough detail to decide what can connect directly, what needs a workaround, and what should stay manual or approval-only.

Service Options

Each service follows the same intake rule: identify who wants what, how they need it, when they need it, what systems are involved, what access is required, what success looks like, and what should never be automated without approval.

Starter Automation Setup

One focused workflow for a clear business problem.

  • Lead or contact form routing
  • Email draft generation
  • Task and follow-up reminders
  • Spreadsheet or database logging
  • Basic status tracking

AI Email and Lead Response

Capture incoming messages, classify the request, draft a response, and keep the owner in control.

  • Website inquiry capture
  • Lead type classification
  • Reply drafts for approval
  • Follow-up reminders
  • Lead status log

Store and Order Automation

Workflow support for online stores, orders, customers, suppliers, and product tasks.

  • Order issue triage
  • Customer support drafts
  • Supplier and product tracking
  • Store task organization
  • Owner approval gates

Business Command Center

A connected workflow system using automation, database storage, email, AI, approval gates, and reporting.

  • Multi-workflow intake and routing
  • Memory-backed business context
  • Approval-controlled execution
  • Traffic, lead, order, and task monitoring
  • Monthly improvement roadmap

Example Workflow Previews

Swipe through sample build levels to see the kind of system a customer receives. These maps show the business outcome and control points without exposing private implementation logic, prompts, credentials, or private build recipes.

Swipe left to right
Base Build

Starter Lead Capture

$300 - $750 setup

For a business that needs one clean workflow to stop losing messages or manual follow-ups.

GFormsGGmailASheets
Customer RequestWebsite form, email, or simple intake source.
Sort and FileBasic category, urgency, and contact details captured.
Owner AlertSummary sent to the business owner for review.
Follow-Up LogRequest saved to spreadsheet or simple database.

Customer Receives

  • One working automation path
  • Basic status tracking
  • Simple owner notification
  • Launch notes and safe-use rules
Growth Build

AI Lead and Reply System

$750 - $1,500 focused build

For a business that needs requests classified, drafted, logged, and followed up with human approval.

GGmail#SlackHCRMCCalendar
Multi-Source IntakeWebsite, email, form, CRM, chat, or selected customer channel.
AI ClassificationService type, urgency, missing info, and connection needs identified.
Draft ResponseReply prepared with business rules, tone, and safe limits.
Approval GateOwner reviews before customer-facing messages are sent.
Status TrackingLead status, reply status, next follow-up, and outcome recorded.

Customer Receives

  • Lead pipeline with reply drafts
  • Missing-info detection
  • Approval-controlled sending path
  • Follow-up reminders
Advanced Build

Store and Order Operations

$1,500 - $3,000 multi-workflow build

For stores that need order issues, customer support, supplier tasks, and reporting connected.

SShopify$StripeMMessagesQBooks
Order EventOrder, refund request, tracking issue, supplier message, or product task.
Issue TriageClassify customer impact, risk, owner approval needs, and next action.
Task RoutingCreate support, supplier, fulfillment, or owner review task.
Customer DraftPrepare safe response for approval using store-specific rules.
Operations MonitorTrack open issues, unresolved messages, order exceptions, and workflow failures.

Customer Receives

  • Connected order support path
  • Customer reply draft system
  • Exception and task monitoring
  • Owner approval protection
Command Center

Business Automation Layer

Custom scoped build + support

For businesses that need several departments, tools, approvals, monitoring, and reporting connected.

DBDatabaseDFilesAPICustom#Team
Unified IntakeRequests from website, email, store, CRM, files, calendar, or custom systems.
Decision RoutingClassify work by department, service type, risk level, and deadline.
Approval and ExecutionDraft, route, notify, file, update, or escalate based on rules.
Monitoring DashboardTraffic, leads, orders, replies, tasks, failures, and follow-ups tracked.
Improvement CycleReview what worked, what failed, and what should be upgraded next.

Customer Receives

  • Multi-workflow operating system
  • Lead and task visibility
  • Approval and audit structure
  • Support roadmap for expansion

Protected product note: Public examples explain what the workflow does for the customer. Exact prompts, credentials, automation settings, database schemas, approval rules, and custom connection logic are only built inside the paid project.

Connection Possibilities

Customers are not limited to one platform. Intake supports common business systems plus an open custom connection path.

CategoryExamplesWhat We Can Usually Automate
Email and communicationGmail, Outlook, Microsoft 365, website forms, SMS, chat, Slack, TeamsClassify messages, draft replies, route requests, create follow-ups
Stores and ordersShopify, WooCommerce, Square, Etsy, Amazon, eBayOrder triage, customer replies, supplier notes, product task tracking
CRM and salesHubSpot, Salesforce, Zoho, Pipedrive, GoHighLevelLead capture, status updates, pipeline reminders, quote follow-ups
Payments and billingStripe, Square, PayPal, QuickBooks, WaveInvoice reminders, payment status tracking, owner-approved billing workflows
Files and documentsGoogle Drive, Dropbox, OneDrive, Box, PDFs, spreadsheetsFile routing, naming, summaries, document checklists, version tracking
Scheduling and tasksGoogle Calendar, Calendly, Trello, Asana, ClickUp, Notion, AirtableAppointment requests, task creation, due-date reminders, project dashboards
Data and custom systemsGoogle Sheets, Airtable, databases, APIs, internal tools, custom connectionsData sync, validation, reporting, custom workflow bridges

How Intake Works

  1. Identify the requester. Capture the person, business, contact method, decision maker, and urgency.
  2. Define the exact request. Document what needs to happen, what outcome is expected, and what should not happen.
  3. Map tools and connections. Gather current apps, manual steps, integrations, files, forms, accounts, and constraints.
  4. Set rules and approvals. Define what AI may draft, what requires human approval, and what is never automated without permission.
  5. Create the build file. Turn intake into a structured implementation record for pricing, build, testing, launch, and support.

Automation Intake Form

Use this form to collect enough detail to file the request properly before the build starts.

1. Requester and Business

2. Service Needed

Email / Lead Response Details

Store / Order Details

Command Center Details

3. Connections, Tools, Access, and Data

4. Rules, Timing, and Budget

This form sends a structured intake for review. AI may organize the request and draft an internal plan, but customer replies are not sent until approved by Reeds Solutions LLC.

Need a workflow built around your business?

Start with the structured intake so the request can be filed, scoped, priced, built, and monitored properly.

Start Automation Intake