The Guided Operating System for Government Contractors
Manage your full contracting lifecycle — from opportunity to closeout — with AI-powered guidance, a 70,000-answer question bank, smart search, rate parity testing, and 20+ efficiency features built for prime contractors and subcontractors.
Full Contracting Lifecycle Management
PrimeContractorOS guides you through every phase — no experience required.
Opportunity
Track and qualify federal opportunities from SAM.gov
Proposal
Build winning proposals with AI-assisted review
Contract
Administer contracts with FAR/DFARS compliance
Performance
Track deliverables, invoices, and milestones
Closeout
Complete FAR 4.804 closeout checklists
Platform Features
Everything government contractors need to win, perform, and grow — organized by capability.
70,000-Answer Guidance Question Bank
Structured guidance covering every aspect of government contracting. Each question is answered across six dimensions — Who, What, When, Where, Why, and How — with built-in checks for authority, scope, funding, compliance, evidence, and risk.
- Six-dimensional answers (Who/What/When/Where/Why/How)
- Authority and scope verification checks
- Funding and compliance validation
- Evidence requirements and risk assessment
- Contextual guidance linked to your active records
- Searchable by topic, lifecycle phase, or FAR reference
Smart Intake System
Four creation paths for opportunities and contracts — manual entry, SAM.gov import, template-based, or AI-assisted. Built-in duplicate detection and auto-fill reduce data entry time by up to 80%.
- 4 creation paths: manual, SAM.gov import, template, AI-assisted
- SAM.gov opportunity import with attachment detection
- Duplicate detection across your workspace
- Auto-fill from existing records and SAM.gov data
- Attachment download and organization
- Guided intake wizards for new users
Smart Search
Three-layer search architecture: local workspace search, external SAM.gov/NAICS/FAR search, and AI interpretation. Find anything instantly across your records, federal databases, and regulatory references.
- Layer 1: Local workspace search across all records
- Layer 2: External SAM.gov, NAICS, and FAR search
- Layer 3: AI interpretation and contextual results
- Unified search bar with categorized results
- Recent searches and saved queries
- Filter by record type, status, or date range
Rate Parity Testing
Cross-system rate verification across proposals, contracts, invoices, and payments. Ensure rate consistency and catch discrepancies before they become audit findings.
- Cross-system rate comparison (proposals ↔ contracts ↔ invoices ↔ payments)
- Automatic discrepancy detection and alerts
- Rate history tracking across contract lifecycle
- Audit-ready rate documentation
- Labor category rate validation
- Escalation and adjustment tracking
Command Center
Cmd+K spotlight interface for universal quick actions and keyboard shortcuts. Navigate anywhere, create records, run searches, and execute actions without leaving your keyboard.
- Cmd+K spotlight for instant access
- Universal quick actions across all modules
- Keyboard shortcuts for common operations
- Recent records and quick navigation
- Context-aware action suggestions
- Customizable shortcut bindings
AI-Powered Analysis
Contract scanning, clause extraction, compliance alerts, and source-linked findings. AI reads your documents and surfaces actionable insights with citations to specific clauses and regulations.
- Contract document scanning and parsing
- Clause extraction and categorization
- Compliance alerts with FAR/DFARS references
- Source-linked findings with page/section citations
- Risk scoring and prioritization
- AI-assisted proposal review and feedback
Training & Walkthrough System
Step-by-step guided overlays and one-time training modules that teach users how to use the platform effectively. New users get contextual guidance; experienced users can skip ahead.
- Step-by-step guided overlay walkthroughs
- One-time training modules for new features
- Contextual help tooltips on every field
- Progress tracking for completed training
- Role-specific onboarding paths
- Video tutorials and documentation links
Financial Management
End-to-end invoicing, payment tracking, financial reporting, and rate management. Generate invoices, track receivables, and monitor financial health across all contracts.
- Invoice generation and submission tracking
- Payment tracking and receivables management
- Financial reporting and dashboards
- Rate tracking across labor categories
- Budget vs. actual monitoring
- Export to PDF for stakeholder reporting
Team Collaboration
Role-based access control, contributor system, and subcontractor management. Invite team members, assign permissions, and collaborate across your organization.
- Role-based access control (Admin, Manager, Contributor, Viewer)
- Contributor invitation and management system
- Subcontractor access and collaboration
- Activity logs and audit trails
- Team notifications and assignments
- Organization-wide settings and branding
Efficiency Features
20+ productivity enhancements including autosave, inline editing, recent records, field-level help, status automation, and customizable dashboard widgets.
- Autosave across all forms and records
- Inline editing without page navigation
- Recent records quick access panel
- Field-level help and validation
- Status automation and workflow triggers
- Customizable dashboard widgets
- Bulk actions and batch operations
- Smart defaults and auto-population
FAR/DFARS Compliance
Built-in FAR reference library, flowdown review tools, and compliance matrix generation. Stay compliant without memorizing thousands of regulations.
- FAR reference library with full-text search
- DFARS supplement coverage
- Flowdown clause review and tracking
- Compliance matrix generation
- Regulation change alerts
- Clause applicability analysis
SAM.gov Integration
Live search, opportunity import, and attachment detection/download. Connect directly to SAM.gov to find opportunities, import details, and download solicitation documents.
- Live SAM.gov opportunity search
- One-click opportunity import
- Attachment detection and bulk download
- Entity registration status monitoring
- NAICS code lookup and validation
- Set-aside and competition type filtering
Simple, Transparent Pricing
Choose the plan that fits your contracting operation. All plans include the full lifecycle management system.
Ready to Transform Your Contracting Operations?
Join government contractors using PrimeContractorOS to manage their full lifecycle — from opportunity to closeout.